The Efficient Way To Manage Data Migration

Outlining a plan is the most important portion of a migration. Every migration requires a certain amount of strategic digital transformation of the content moving from the source repository to the destination. Considerations need to include mapping metadata, folder structure, search capabilities, and many other elements that will help users to find relevant content. It is critical that you take the time to document the problems you are having and what is needed to move forward.

Why Do Migrations Fail?

There are many explanations for this, most of which occur around lack of planning. While the majority of businesses share the same requirement to procure data readily, they frequently differ on how they land there. There are numerous locations for your use when it comes to data cataloging, but without a strong plan in place, these resources can fail to function properly. Be sure you’ve done your due diligence before migrating.

Wave has been performing enterprise migrations and providing consultation services since the ’90s. We’ve executed migrations for clients utilizing OpenText, Microsoft, IBM, Paperclip, and more.

Our expert team appreciates the different challenges that can happen in both contemporary and legacy ECM tools and we’ve refined our ways over the years as technology has expanded. Take advantage of our competence to implement a prosperous migration and digital transformation.

What Should You Consider When Planning A Data Migration?

Take An Inventory

Take the appropriate amount of time to understand what you own, how it’s cataloged, how much and what kinds of content you possess, and any elements you need like versions, explanations, and processes.
Clean & Organize

Data migrations are much like moving to a new residence- determine what you want to keep and what you can get rid of. It’s possible that you have data that is obsolete. While combing through your information, take a minute to pinpoint opportunities for improvement especially as it applies to your operational processes and metadata.
Test The Migration Process

Next, you should evaluate your migration and pinpoint a benchmark to see how long the migration will be. Also, perform a data swap test to ensure your migration pipeline is free of snags.
Check In Regularly

If you see that your migration will take longer than expected during the criteria evaluating process, be sure to create regular checkpoints during that cycle and be sure no errors happen. If they do, you can change your schedule.
Validate Your End Result

To be sure that your end result in the destination program coincides with what you began with in the source program, have a acceptance procedure in place. If you’ve completed data cleansing during the migration, your verification should be able to justify that.
Account For New Content

Sometimes you aren’t able to make the complete system read-only during a migration, and new content is created. You’ll want to ensure to show any new metadata and any new content that’s included.
Leverage AI Where Possible

Many repositories now offer Artificial Intelligence features that can automate the content cataloging process of your migration. Should you choose to use this feature, you can use existing metadata, and augment it with the support of your AI capabilities.